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Thursday, August 19, 2010

DoD's New Handbook for Contingency Contracting Officer Representatives

The DoD just issued the electronic version of its long-awaited "Defense Contingency Contracting Officer (COR) Representative Handbook". It was published as a pocket-sized book and can be ordered through the Government Printing Office. The electronic version can be downloaded here. Although this handbook was written with a particular bent toward contracting challenges in Iraq and Afghanistan, it is a really fine primer on contracting in general. If you have a curiosity about how Government contracting works (or should work), download (or buy) the book for your reference library. Here is the table of contents for selected chapters:
 
Chapter 3 Ethics
  • REVIEW OF STANDARDS
  • WORKING WITH CONTRACTOR EMPLOYEES
    • Transportation and Travel
    • Awards and Certificates
  • PROCUREMENT INTEGRITY
    • Compensation after Leaving Federal Employment
    • Penalties
  • PERSONAL CONFLICTS OF INTEREST
  • ORGANIZATIONAL AND CONSULTANT CONFLICTS OF INTEREST
    • Bribery
    • Gratuities
    • Gifts
  • ANTI-KICKBACK ACT
  • EXCEPTIONS TO GIFT PROHIBITION
  • REPORTING GIFTS
    • Protecting the Integrity of the Acquisition Process

Chapter 4 The Acquisition Team and Process
  • THE ACQUISITION TEAM
    • Contracting Officer 
    • Requiring Activity
    • Legal Counsel
  • COR (Contracting Officer Representative)
    • Resource Manager
    • Quality Assurance Representative
    • Framework for Team Success
  • THE ACQUISITION PROCESS


 
Chapter 7 Contract Administration
  • CONTRACTOR RESPONSIBILITIES KICKOFF
    • Necessity of a Kickoff Meeting
    • Scheduling and Inviting Attendees to the Kickoff Meeting
    • Topics for Discussion at the Kickoff Meeting
  • CONTRACTOR/SYSTEM COMPLIANCE
    • Contractor Accountability through the SPOT Database
  • PERFORMANCE MONITORING
  • CONTRACT MODIFICATIONS
    • The Changes Clause
    • Reasons for Modifications
    • Types of Contract Modifications
    • Constructive Changes
    • Unauthorized Commitments
  • RATIFICATION OF UNAUTHORIZED COMMITMENTS
    • Technical Evaluation
  • CONTRACT OPTIONS
  • CORRESPONDENCE AND NOTIFICATIONS
    • Correspondence with the Contractor
    • Notifications to the Contracting Officer
  • COMPLETION/PAYMENT/CLOSEOUT
    • Acceptance
  • DOCUMENTING ACCEPTANCE
    • Wide Area Workflow
  • NONCONFORMANCE
    • Remedies
    • Invoice and Payment
  • CONTENTS OF A VALID INVOICE
  • VOUCHER AND INVOICE REVIEW
  • OVERTIME
    • Interest Penalties
    • Warranties
  • IMPLIED WARRANTIES
  • EXPRESS WARRANTIES
    • Past Performance
    • Contract Closeout
  • DO’S AND DON’TS FOR CONTRACT ADMINISTRATION

Chapter 8 Monitoring the Contractor

  • CONTRACTOR PROGRESS REPORTS
  • ASSESSING PERFORMANCE
    • Acceptable Inspection Methods
  • RANDOM OR STRATIFIED SAMPLING
  • 100 PERCENT INSPECTION
  • PERIODIC INSPECTION, JUDGMENTAL INSPECTION, OR PLANNED SAMPLING
  • USER FEEDBACK
  • DOCUMENTING PERFORMANCE
  • REMEDIES FOR POOR PERFORMANCE
    • Do’s and Don’ts for Remedies
  • DELAYS
    • Identifying and Verifying a Delay
    • Notifying the Contracting Officer of the Technical Impact of a Delay
    • Assisting the Contracting Officer with Evaluating the Contractor’s Response
  • FRAUD
  • GOVERNMENT PROPERTY
    • Property Responsibilities
    • Property Disposition
  • CONTRACT TERMINATION
    • Termination for Convenience of the Government
    • Termination for Cause/Default
  • DISPUTES AND APPEALS
  • COR WORKING FILE
  • DO’S AND DON’TS FOR CONTRACT MONITORING

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