- Part 1 - Cost or Pricing Data
- Part 2 - Government's Burden of Proof
- Part 3 - Facts vs. Judgement
- Part 4 - "Submission" of Cost or Pricing Data
A contractor's duty to provide updated cost or pricing data is not limited to the personal knowledge of its negotiators. Data within the contractor's organization are considered readily available. Therefore, it is incumbent upon contractors to establish internal policies and procedures to ensure that cost or pricing data "gets" to the negotiator. Many companies accomplish this through a "sweep" process. Near the time of price agreement, a contractor will conduct internal "sweeps" of cost or pricing data to ensure it meets its disclosure requirements.
When updating cost or pricing data at negotiations, the contracting officer will request a written statement from the contractor summarizing the impact of the additional data. Contractor's cannot simply provide the data and make the contracting officer figure out what it means. If the data has a significant impact on negotiations, the contracting officer will reduce the tentative price. Whether the data is significant or not, the contracting officer will list the updated data in his/her price negotiation memorandum and identify the extent to which it was relied upon in establishing a fair and reasonable contract price.